Vacation/Holiday Plan

Frequently Asked Questions

You need to complete a Vacation/PTO Request form. These can be obtained by either downloading from the FORMS section or by contacting the ECI Plan office.

Please be advised that Vacation/PTO forms will be returned if information and/or signatures are missing, i.e. hours, wage, Employer information and signatures.

Forms can be faxed to (414) 778-0224, mailed to:ECI Vacation Holiday Plan 11001 W Plank Court Suite 120, Wauwatosa WI 53226 or dropped off at the Plan office Monday through Friday 8 AM to 4:30 PM.

Not at this time. The W4 form must include the participant’s social security number therefore the Plan is not able to accept them electronically or via email.

There is no limit on the frequency in which you may request a distribution from your Vacation/PTO account.

Vacation/PTO payments are issued on Wednesdays. The Vacation/PTO Request form and W4 must be received in the ECI Plan office by noon on Tuesday.

You are not required to take a distribution on your Vacation/PTO account, however if your Vacation/PTO account balance exceeds $10,000 at the end of the Plan year (May 31) the balance shall be paid to you in December without application.

Vacation/PTO benefits must be requested in 1-hour increments unless no contributions have been made to the ECI Plan on your behalf for 6 months.

If your Vacation/PTO account balance exceeds $10,000 at the end of the Plan year (May 31), the balance (less an amount equal to 72 hours times your straight-time hourly wage rate, which shall be retained in your account to pay you future Vacation/PTO benefits) shall be paid to you in December without application. Your July statement will notify you that if you fail to apply to receive such Vacation/PTO benefits prior to December, the Plan will distribute the balance in December.

Depending on the Agreement you are working under, Vacation/PTO benefits are generally based on a percentage of gross earnings for which contributions are received. The percentage of the majority of the agreements are 6.15%, however you may contact the Plan office or Union to verify the percentage that applies to the agreement you are working under.

If approved by the Board of Trustees, an Additional Distribution Vacation payment will be distributed from the earnings and forfeitures.

Beginning in 2020, the IRS has implemented changes to the W-4 Withholding Form. The 2020 standard IRS W-4 form requires the use of a withholding table based on annual summary which is not applicable to supplemental payments such as those received from the Vacation-Holiday Plan. Therefore, we are providing a W-4 form which will be required with future Paid Time Off Benefit request forms. 

You will no longer be able to select the number of exemptions to determine the percentage of federal tax withholding nor will you be able to claim Exempt. Instead, you will be required to select an actual percentage of federal withholding on the W-4 Form.

If a W-4 tax form is not returned with your Vacation/PTO request, the default withholding for federal taxes is 24%. Therefore, if you would prefer a lower rate of withholding, you must complete and submit a W-4 form.

Holiday benefits are based on 2.825% of gross earnings and hours for which contributions are received for the previous plan year (June – May).

Holiday payments are issued the Monday following the holiday.

The remaining 1.025% is used for Jury Duty benefits and the FICA tax (7.65%) which matches the employee’s portion of the Vacation/PTO-Holiday benefits.

Contact the ECI Plan office for the appropriate forms.

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